Student Grade Management
Teachers should spend their evenings teaching, not reconciling spreadsheets into report cards.
- Starting at
- $16,000
- Fixed price, quoted after a free audit
- Typical timeline
- 6–10 weeks
The short version
We build grade management systems for independent schools, tutoring centres, coaching institutes and vocational training providers — the organisations too small for enterprise student information system pricing and too structured for spreadsheets.
Teachers enter marks once. Weighted averages, letter grades, attendance, progress trends and report cards all follow automatically, and parents see the same picture through their own portal.
Everything is built with student privacy in mind: role-based access, full audit trails on grade changes, and alignment with FERPA-style expectations for education records.
What you get
The pieces that make it work
Flexible gradebook
Weighted categories, rubrics, curves, dropped scores, letter or points or percentage scales — configured per course rather than forced site-wide.
Automated report cards
Term reports and transcripts generated from live data in your own template, ready to print or send, with comment banks to speed up remarks.
Parent and student portals
Secure logins showing current grades, attendance, assignments and teacher comments, with notifications when something needs attention.
Early warning signals
Students trending downward get flagged to their teacher and counsellor while there is still time to intervene.
Attendance and behaviour
Daily or per-period attendance tied to the same record, so absence patterns and grade patterns can be read together.
Privacy and audit trails
Granular roles, every grade change logged with who and when, and export controls over who can extract student data.
Scope
Everything included, written down before we start
Your proposal lists exactly this. Nothing on it becomes a change order later.
- Teacher gradebook and course setup
- Report card and transcript generation
- Parent and student portals
- Attendance tracking and reporting
- Admin dashboards and institution-wide analytics
- Data import from your current spreadsheets or student system
Education · 1,200 students
Report cards in an afternoon, not a fortnight
Each campus kept its own spreadsheet. Term reports took two weeks of evenings to assemble, and parents only ever heard about a struggling student once the term was over.
A shared gradebook across all campuses with weighted assessment, automated report generation in their own template, and a parent portal that surfaces downward trends while the term is still running.
“Parents now find out their child is slipping in week four, not week twelve.”
Illustrative of a typical engagement rather than a named client record.
Questions
Grade Management, answered
How is student data protected?
Role-based access so staff only see their own students, encryption in transit and at rest, full audit logging on grade changes, and data handling aligned with FERPA-style expectations for education records.
Can it work alongside our existing student system?
Yes. We can run as the gradebook layer on top of an existing student information system, syncing rosters in and grades back, or operate standalone if you do not have one.
How is it priced for a small school?
A fixed build fee plus modest hosting, rather than per-student annual licensing. For institutions under a few hundred students that is usually dramatically cheaper over three years.
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Ready to talk about Grade Management?
Thirty minutes, no charge. We will tell you what is worth doing, what is not, and roughly what it costs.